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EMERGENCY PROCEDURES
   

Inclement Weather Policy

Rosholt Fair Association, Inc.

The Rosholt Fair Association, Inc, hereby adopts this Inclement Weather policy in the interest of public safety.

The Fair Association in conjunction with local emergency services will monitor potentially dangerous weather conditions as they arise.  The Fair Association will maintain a weather Radio in the Fair Office that will be monitored at all times.

If the National Weather Service Announces a Watch for Sever Weather, the Rosholt Fair Association President or designee will contact to the Portage County Sheriffs Department to gain more information in order to announce the watch on the public address system.

If the National Weather Service Announces a Sever Weather Warning, the President or designee will Contact the Portage County Sheriffs Department to attain in-depth information to announce on the public address system the next steps to take.

Evacuation Process

In case of an evacuation all gates will be utilized for vehicular traffic with the exception of main and west gates.  The main and west gates may be used for vehicular traffic once all pedestrians have exited the main fairgrounds. 

Taking Cover on the Grounds

Designated severe weather shelters are located in the basement of the exhibit hall, under the old stage, restooms of the commercial exhibit building, fair office and outhouse south of the exhibit building. 

Barn or Structural Fire Policy

Rosholt Fair Association, Inc.

The Rosholt Fair Association, Inc, hereby adopts this Barn or Structural Fire Policy in the interest of public safety.

Barn or Structural Fire

The building and all surrounding buildings should be evacuated.  Rosholt Fair Association staff should ensure no one reenters the any buildings and keep the public at a safe distance. 

In the interest of safety the public is strongly discouraged to attempt to save any livestock in the case of a barn fire.

Fire lanes and a reasonable area are to be maintained around each building and structure for emergency personnel and equipment.  

Medical Emergency Policy

Rosholt Fair Association, Inc.

The Rosholt Fair Association, Inc, hereby adopts this Medical Emergency Policy in the interest of public safety.

Medical Emergency

In the case of a medical emergency, 911 should be dialed immediately.  The Rosholt Fair Association or bystander should call 911 and report the emergency with complete details of the emergency.  Fair Association Staff will stay on site to ensure adequate space for emergency personnel and equipment.  The Rosholt Fair Association Staff will escort EMT's from the front gate to the individual in need of care.  The Rosholt Fair Association, Inc., staff and volunteers are not trained for advanced medical emergencies.  Any care given is provided under the Good Samaritan Law of Wisconsin.

Lost Child Policy

Rosholt Fair Association, Inc.

The Rosholt Fair Association, Inc, hereby adopts this Lost Child Policy in the interest of public safety.

Parents should immediately report lost children to the Fairground Office or find a staff member and request assistance.  The staff member should immediately contact the Office or Fair Association President.

Anyone finding a lost child should immediately take the lost child to the Fair Office.

Lost Child Procedures for volunteers and staff

Any volunteer or staff member finding a lost child should immediately escort the child to the Fair Office. If the volunteer is unable to leave their position, radio the Office for assistance. Any parent looking for a lost child should be directed to the Fair Office. Once a staff member or volunteer takes possession of a lost child, the child should only be released to a parent or a Fair Association Board member.

The Fair Office shall be equipped with communication to the gates and security.

Once a lost child has been reported to the Office, the President or designee shall radio the gates, staff and security to not permit any child under age 13 to leave the gates without a parent, guardian or other custodian, until a clear notice is radioed. As soon as possible the President or designee shall broadcast a description of the lost child to all of the gates, security and staff. Once a description of the lost child has been broadcast the gates they may allow children to pass if they are reasonably certain that they do not fit the age, description or name of the lost child.

a) For children under ten (10) years of age, if they are not found within five (5) minutes of being reported to the Office, the President or designee shall make a public announcement. 

b) For children ten (10) years of age through twelve (12) years of age, the waiting interval, before making a public announcement shall be ten (10) minutes.

c) No announcement, shall be made for children thirteen (13) years of age or older unless the President or designee determines that there are special circumstances.

d) As soon as the President or designee deems appropriate, they shall also notify the Portage County Sheriffs Department. Rosholt Fair Association Staff shall defer to the Portage County Sheriffs Department if they issue any orders or directions with regard to a lost child report.

e) The age limit or time limit for announcement may be increased or decreased at the sole determination of the President or designee if special circumstances exist.

When a lost child is reported to the Fair Office, the President or designee shall take note of the following information: --Name, description and contact information for the parent(s), guardian(s) or custodian(s); --the child's name, age, height, weight, hair color, eye color, skin color, gender, clothes worn at time child went missing, last location where child was seen, identifying information of the last person to have seen the child.

Staff and Security shall also be instructed to escort any lost child, or any parent looking for a lost child, to the Fair Office.  The Rosholt Fair Association, Inc. assumes no responsibility for checking or assuring that an adult, with whom a child is re-united, is the proper parent, guardian or custodian of such child. THE PUBLIC IS SPECIFICALLY CAUTIONED THAT THE ROSHOLT FAIR ASSOCIATION, INC. DOES NOT HAVE THE ABILITY TO MAKE SUCH DETERMINATIONS. Anyone attending a Rosholt Fair Association event does so at their own risk and is deemed to assume the risk of such attendance. Any adult who brings a child to a Rosholt Fair Association event assumes the responsibility for monitoring that child and for assuring that child's safety. At no time does Rosholt Fair Association, Inc. nor any employees, agents or volunteers of either organization, assume in loco parentis or any other such authority over children attending a Rosholt Fair Association event..

Copies of these procedures shall be posted on the Rosholt Fair Association Web site, in the Fair office and shall be kept on site at each event of the Rosholt Fair Association. The President, designees, Board of Directors, staff, security and other volunteers shall be trained in these procedures.

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Nothing in these procedures, or any omission in the execution of these procedures, shall be deemed a contract, legal undertaking or a legal standard for Rosholt Fair Association, Inc. Nothing in these procedures, nothing not addressed by these procedures and no actions taken pursuant to these procedures shall create any legal liability for Rosholt Fair Association, Inc. nor for any employees, agents or volunteers of this organization.

This policy is to be reviewed annually prior to the start of any Association public events.

   
 

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